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Leavers process

The leavers process will be activated when your resignation or notice to retire is received or your contract is confirmed as ending. 

Upon receipt of resignation or notice to retire you will receive an acceptance letter asking you to return any departmental keys, your Mifare card and any parking permit to the department along with a link to the exit questionnaire. You will also be asked for forwarding contact details in the event that the Department needs to contact you after you have left.

Online leavers form - please complete prior to your last day working in the department

Staff Exit Survey Assistant, Academic related and Academic staff are asked to complete this to help inform the department of their experience working in the Chemistry Department.


  • Prior to leaving the Department, you must ensure you pass or give access to any work-related information pertinent to your role or research.
  • Information left on an individual’s desktop cannot be retrieved if you have not made arrangements to pass on or share this information.
  • Personal data left on computers is retained for 6 months following the individual last day of employment.

Resignation and notice period

Assistant staff

If you wish to resign from your employment with the Department you must inform Marita Walsh, Head of Operations and Estates, in writing, providing four weeks’ notice.

Academic-related staff

Unless your contract states otherwise, if you wish to resign from your employment with the Department you must inform Marita Walsh, Head of Operations and Estates, in writing providing four weeks’ notice. 



The University does not operate a retirement age for professional services staff. Where the employment of a University officer is extended beyond the retirement age, that employment will be in a fixed-term capacity and the individual will move from an established to an unestablished position. However, the University may continue to rely on retirement as a reason for ending the employment relationship at the end of this extended period of employment, including where there have been successive extensions.

The University’s retirement policy/procedures are available on the Human Resources website.

Members of staff may apply to retire earlier than their normal retirement date, but should first seek advice on how this might affect their occupational pension, if appropriate.

Termination of fixed and limited term appointments

Termination of fixed and limited term appointments

If your post is supported by funds received from outside the University and/or if you have been appointed on a temporary basis to meet a specific need or to undertake a specific project, you will be notified of the date upon which your appointment terminates when you are appointed. You are encouraged to enquire of your supervisor well in advance of the termination date whether your appointment is likely to be extended.

Consultation meeting request - Prior to the end of your fixed or limited term appointment, you and your supervisor will receive a letter requesting that you arrange a consultation meeting to discuss whether your contract will be extended or come to an end. At the end of the meeting, you and your supervisor complete Form CHRIS/43confirming the outcome. The completed form, signed by both of you, should be returned to Emma Graham, Personnel Administrator. If you wish to receive redeployment assistance from the HR department, please mark this clearly in the appropriate section on the form. 

Three months prior to the end date of your fixed or limited term appointment - You will receive automated monthly email reminders of your end date until either you leave or an extension is confirmed. Please respond to these emails if you feel that the information contained in them and the Departmental database is wrong.

If you and your PI/supervisor confirm that your employment is to be extended - You will be contacted by Emma Graham, Personnel Administrator, to confirm that the Department has processed your extension paperwork and to prompt you to undertake any other activities to ensure your extension remains seamless. You will receive an updated contract from HR sent to you directly at the Chemistry Department. 

If you and your supervisor confirm that your employment is to come to an end or neither of you provide any instructions - You will receive a formal notification letter confirming the end date of your contract and that you have the right to appeal against the decision. You will be contacted by Emma Graham, Personnel Administrator, outlining the Department’s leaver process and action you need to take prior to leaving the Department.