skip to content

Human Resources


Registering in the department

The group secretary, PI or nominated other will take staff through the department’s registration process.

New Starters Registration Checklist

  • COMPLETE the REGISTRATION FORM and confirm whether you consent to having your photo and a short profile included on the DEPARTMENTAL WEBSITE – this is not compulsory but the department needs to know whether or not you would like this information to be displayed publicly – (employees only).
  • Have your PHOTOGRAPH taken by the Photography Team (Room 254).  Your photograph is taken for security purposes and is used on your University card, loaded on to the departmental database and you may appear in the ‘Who’s Who’ in the Department of Chemistry booklet.  The Reprographics team will also issue you with safety glasses a Safety Handbook and a Statement on Safety Regulations to be signed by you declaring you have read the handbook and will comply with the COSHH and other safety requirements.
  • Take your COMPLETED registration form (with photograph attached) to the Accounts Office (Room G27) and pay a £50 DEPOSIT – (cash or cheque only) – This £50 deposit is returned to you upon completing a Leavers Certificate.
  • COMPLETE the Safety Induction Checklist and Statement of Safety Regulations Form  - you should receive an appropriate safety induction within your group by a suitably qualified member of the team.
  • If you are NOT a new employee, or a registered Chemistry PhD Student, you will also need to complete a RESEARCH VISITORS AGREEMENT.
  • Take your FULLY completed forms to the Personnel Administration Suite (Room 146).  This must include the completed Registration FormSafety Induction ChecklistStatement on Safety Regulations and where appropriate the Research Visitors Agreement.
  • Apply for COMPUTER ACCESS and an EMAIL ACCOUNT (known as your CRSid) on your first day, if not done on your behalf by your group beforehand.  (Information can be found in room M18).

All employees are automatically enrolled on to the appropriate University Pension Scheme when you join the University.  If you do not wish to be in the pension scheme, you must opt out within three months of your start date.  The Pension Office will send you a Welcome Pack within the first month of your employment.  Within this pack is an opt out form.  Should you wish to opt out, complete this form and return it to the Pension Office.

Security and Mifare card (photo ID card)

You willbe notified when your Security and Mifare Card is available 7-10 days after your start date. Once you have completed the registration process, Reception will issue you with a temporary pass, please be sure to return it when you have received your University Photo ID card. This card will entitle you to access CAMbens employee benefits and provide access to some other University buildings. You must return this card to Reception or the Department’s Personnel Administration Office when you are no longer part of the department.

Work Health Declaration

All new employees are sent a work health declaration (OHF30) form with their job offer letter and asked to return the completed declaration before they start work. If you declare a disability or health condition that could affect your ability to carry out your work you, a proper assessment will be carried out by the Occupational Health Service to establish whether reasonable adjustments can be made to your work environment and/or working arrangements.

Medical Screening

Depending on your duties, you may also be asked to complete a medical questionnaire and required to attend the Occupational Health Service for a medical examination before you are offered a post.

Failure to disclose information about health problems that affect your ability to work may result in the termination of your employment. You may also be asked to attend the Occupational Health Service during the course of your employment if your health is causing difficulties for you at work.