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Human Resources

 

Registering in the department

Registration in the department is now via an online registration form. Group secretaries and administrators can click on this link to create a unique link for each individual needing to register in the department.

Details of the process are below:

  • From now, secretaries/group administrators will be able to generate a unique online link to an online registration form at 'https://apps.ch.cam.ac.uk/starters/forms’. This is automatically emailed to the individual registering instead of using the paper registration forms.
  • The new starter then clicks on their unique link, completes the form and once submitted an automatic email goes to their host for authorising. The host clicks to authorise and the online form is sent to registration@ch.cam.ac.uk.
  • Reception will receive notification of new registrations and will continue to give the necessary Mifare access once safety forms are completed.
  • Deposits are now paid online and is handled by E-sales who automatically notify the registration@ch.cam.ac.uk mailbox of payments received.
  • Currently safety forms remain as word documents which still need to be emailed when completed to registration@ch.cam.ac.uk - without these completed safety forms Mifare access cannot be granted which will significantly hold up registration and Mifare access.
  • The safety handbook can be accessed without the need for a raven password here and is also on the Safety pages - Raven protected.
  • The safety induction checklists/forms are below and also available on the internal safety pages.
  • The DSE form will still need to be given to new starters, but is not a requirement of registration. Completed DSE forms should be emailed to safety@ch.cam.ac.uk.
  • IT will arrange for the new intake of students to receive an automatically generated unique code on October 1st therefore  these do not need to be generated individually. 

A portrait style photo will be required for your badge and for the department database, which currently cannot be taken within the department. Therefore please provide this according to the details below and upload on the online form:

  • Natural smile/expression
  • No group photos
  • Plain background preferred
  • Evenly lit
  • Head/shoulders only, with space for cropping
  • Min 1200px x 1800px

All employees are automatically enrolled on to the appropriate University Pension Scheme when you join the University.  If you do not wish to be in the pension scheme, you must opt out within three months of your start date.  The Pension Office will send you a Welcome Pack within the first month of your employment.  Within this pack is an opt out form.  Should you wish to opt out, complete this form and return it to the Pension Office.

Security and Mifare card (photo ID card)

You willbe notified when your Security and Mifare Card is available 7-10 days after your start date. Once you have completed the registration process, Reception will issue you with a temporary pass, please be sure to return it when you have received your University Photo ID card. This card will entitle you to access CAMbens employee benefits and provide access to some other University buildings. You must return this card to Reception or the Department’s Personnel Administration Office when you are no longer part of the department.

Work Health Declaration

All new employees are sent a work health declaration (OHF30) form with their job offer letter and asked to return the completed declaration before they start work. If you declare a disability or health condition that could affect your ability to carry out your work you, a proper assessment will be carried out by the Occupational Health Service to establish whether reasonable adjustments can be made to your work environment and/or working arrangements.

Medical Screening

Depending on your duties, you may also be asked to complete a medical questionnaire and required to attend the Occupational Health Service for a medical examination before you are offered a post.

Failure to disclose information about health problems that affect your ability to work may result in the termination of your employment. You may also be asked to attend the Occupational Health Service during the course of your employment if your health is causing difficulties for you at work.