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Department of Chemistry Internal Pages

 

Useful information for administrators

Booking events

It is important to follow the procedures for booking rooms and theatres in the department and making sure these events appear in the Department Calendar.  

Catering for events

  • All those on the list of preferred caterers have been vetted by and registered to the University of Cambridge.  
  • Each administrator has their own favoured caterer and will be willing to offer suggestions.  
  • For relatively small functions, it's fine to simply phone your caterer of choice and make the appropriate arrangements.  
  • For functions  likely to be in excess of £1000 you will need three quotations (emailed responses are acceptable).  
  • You will need to raise a purchase order.  
  • The code for outsourced catering starts CT, while the code for Oak Bistro and Hotel du Vin is XE.

 Find out more about arranging catering.  

Hours

The department follows the University of Cambridge's flexible working policy. You can find out more about how to request flexible working hours and how to complete the forms here.  

Reception

  • Reception is on the right on the ground floor as you enter the building (from the car park end).  The reception staff are very helpful-if you have any queries or require general information, they will do all they can to assist.
  • Some administrators are trained to help at reception when they are short-staffed.
  • Please let Reception know when you are going on holiday, when you have booked catering, and when you have a guest coming.
  • You should book taxis through Reception (give an account code to charge)

Photocopying and printing

  • Reprographics is on the 2d floor next to Photography.  
  • Large print runs, special orders, posters, booklets and binding are all available.

Post

  • Incoming post is delivered to Reception and distributed accordingly.
  • Mail for academic, academic-related and support staff is placed in pigeon-holes on the ground floor (north wing)
  • Mail for researchers and post-graduates is placed in pigeon-holes on the ground floor (south wing)
  • Give outgoing mail and mail for the University Messenger Service (UMS) to Reception, or put in the post box for pre-paid mail next to the counter (last collection 4:30pm M-F).
  • UMS is the University Messenger Service, which is for post within the University, including all the colleges and research areas of Addenbrooke's Hospital.
  • UMS deliveries and collections are normally made once a day at 9am Monday - Friday except bank holidays
  • Courier packages should be addressed and taken to Reception, with an account code to charge.  For next day delivery, bring to Reception by 2:30pm.
  • It is important to check regularly for post.

Security shredding

  • Reception holds white bags and tags for secure shredding of confidential material only.
  • Please return to Reception with an account code.

Staying in contact with other secretaries and administrators

Stationery

  • Stationery is available from  Emma Graham's office on the first floor (Admin suite).
  • You can get reams of white A4 paper from Reprographics (2d floor, next to Photography). 
  • Stationery is not provided for research group use.
  • Bulk items and stationery for research groups can be obtained through Stores.

Toilets  

  • The code for the ladies' toilet on the mezzaninine floor is 3468.  All other toilets are uncoded.

Useful purchasing category codes

Some useful codes that you may use frequently are:

  • Accommodation and hotels - TA
  • Air Travel - TB
  • Bouquets - XE (miscellaneous hospitality)
  • Catering (outsourced) - CT
  • Hospitality (Oak Bistro, Hotel du Vin) - XE
  • Taxi Hire - TD
  • Rail Travel - TF

See here for a full list of Purchasing Category codes.  

Visitors to the department