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Human Resources

 

Flexi-time in the Department

If you would like to request a change to your existing working pattern, please read this policy first, then discuss your proposal with either your immediate supervisor or Marita Walsh, Support Services Manager or Emma Graham, Personnel Administrator, before applying:

  • Core hours are
    • Monday, Tues, Wednesday and Thursday 09.30 - 12.30 and 14.30 - 16.30 (16.00 for secretaries & reception only).
    • Fridays 09.30 - 12.30 and  14.30 - 16.00. 
    • If you start before 8 am or work past 6 pm you cannot receive flexi time for this without prior agreement.
    • You must take a lunch break of at least 30 minutes every working day between 12.30 – 14.30.  
  • You can take up to one full day or two half days off a month to use excess hours.
    • If you take the afternoon as holiday or flex, you should not leave work until 12.30 (core hours) at the earliest.
    • If you have the morning as holiday or flex, you should start work by 14:30 at the latest. 
    • Only record the hours you are actually working and no other times.
    • On days you attend dental, doctor’s or hospital appointments, you cannot accrue a credit.
  • A maximum of 10 excess worked hours can be carried over to the next month.  
    • Your debit must not exceed 5 hours at any time and must be made up by the end of the month i.e. nil.
  • Permission for flexi leave must be granted by the member of staff’s line manager.
  • Flexi sheets should be sent to Emma Graham within five working days of the end of the month.
    • In order to ensure flexi sheets are accurate, you may like to complete them daily.
    • Incorrectly completing flexi sheets or persistently arriving late to work or from lunch could result in a disciplinary matter.

To apply, please complete the FLEXAF form and return it to Marita Walsh, Support Services Manager or Kathleen Pickett, Welfare, Training and Development Adviser.  (A request for temporary changes can be made by letter).  

Established Officers are required to complete form CHRIS/74 to request temporary leave to work flexibly.